All process content should always be version controlled. In Stages, all process content can be versioned by workspace.

To manage process versions, go to Management > Process Versions. All versions within the current workspace are listed there.

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Each version has a state, name, creator, and creation date. The currently valid version is marked with “V”, the working version is marked with “W”. With the context menu on the right side, you can perform operations on that specific process version:

• Check readiness: run process consistency checks to see if the version is ready for a release (only in Working Version)
• Release as Valid Version: mark this version as the valid version(only in non-Valid Version)
• Set state: change the state of the version
• Rename: rename the version
• Replace Working Version: revert the working version to the selected version (only in non-Working Version)
• Export: export the version as a ZIP file. This ZIP file can be imported in another workspace or Stages server via Import.
• Export for Translation: see Exporting a process for translation for more details
• Create PDF: see export_pdf for more details
• Delete: delete the version

Use the New version button to create a new version. Stages takes you through four steps to accomplish this.

Several process readiness checks are executed in parallel. See Check Process Consistency for more info.

If you are not interested to see the results, for example for a backup version, you can skip the readiness checks.

Enter the name and state of the new version here. To mark the new version immediately as valid, set the respective switch.

Stages creates the new version in the background. You can navigate to other pages and continue working while the version is being created.

A short summary of the version creation is shown here.

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ZIP files created via the Export operation can be imported here. The imported content replaces the current working version. If the current working version is not empty, a Backup working version is being created before the import.

Process content that was translated via an automated translation system can also be imported here by using the Import translation operation. See Importing a process translation for more details.

Open the menu of the process version you would like to roll back to. Then select Replace Working Version