Using Generative AI, Stages can help to draft activity, role, and work product descriptions or create a first set of activities for a workflow. As a modeler, you can pick a template for the description and select the best matching option that the AI is creating for you.

Using the new AI features is quite easy: simply edit a process element description and click on the respective icon.

You can choose from a set of pre-defined templates, which type of content should be generated.

For example, you can generate a short description for an activity or let the AI generate a purpose statement and short description for a workflow. For roles, you could generate a list of required skills, experience, and knowledge of standards. Simply pick the template that best describes what you need and hit Generate.

If you are not yet happy with the results, click on Generate again to generate an alternative. If you would like to start from scratch, use Clean History.

If the generated output fits your needs, click on Use to insert it into the description and manually optimize it further if required.

• The AI generation works best for well-known element names, e.g. “Project Management”, “Estimate resources”, or “Project Manager”
• Try to avoid internal abbreviations or organizational-specific terms.

The AI output is mainly influenced by the AI template you select when generating the content, also know as the “AI prompt”.

Based on advice we received from our legal experts, adjusting the AI prompts can currently only be performed by UL Solutions experts.

Please contact us if you would like to have a personal session with our experts to adjust your AI templates, gather experience with different types of prompts, and optimize the prompts for your organization or use cases.

To generate the process content, Stages is connecting to a dedicated Microsoft Cognitive AI service instance, which is currently based on GPT-4.0. Microsoft assures that the AI service does not store transmitted data and does not add it to its knowledge base, so it will not be shared with other users of the service.

To assure safety and security of the automated content generation via AI, the UL Solutions AI lab is monitoring the requests and responses exchanged between Stages and the AI service to detect anomalies and making sure that the AI service works as expected. The AI lab adheres to all relevant privacy and data security regulations and does not store or use the data beyond the purpose of monitoring AI safety.

When you are generating content via AI within a certain process element, the data being sent to the AI service is:

• Name of the process element
• Name of the parent element (potentially)
• Name of associated elements (potentially)
• Name of the current workspace (potentially)

The exact amount of data sent is defined in the AI template you select when generating the content.

What is never sent to the AI service:

• Your user id, name, or any other personal identifier
• Your email address
• Your password or any other credentials
• Your organization's name or any other identifier for your organization
• The IP address you are connecting from

Let us know if you have any questions or concerns about your data and how it is being used. Your safety, security, and privacy is our top priority.