Stages Documentation

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712:ai_privacy [2025/06/20 18:39] – Meier, Erich712:ai_privacy [2026/06/09 17:20] (current) – Meier, Erich
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 ====== Stages AI Data Privacy ====== ====== Stages AI Data Privacy ======
  
-Stages uses Microsoft Azure AI services to implement AI-enabled features such as generating process content and the [[712:chatbot|Stages AI assistant]].+Stages uses Microsoft Azure OpenAI services (Microsoft product name: **Azure OpenAI in Foundry Models**)  to implement AI-enabled features such as generating process content and the Stages AI Assistant. The following models are used by default: 
 + 
 +  * gpt-4o / gpt-5.4 
 +  * gpt-4o-mini / gpt-5.4-mini 
 +  * text-embedding-3-large 
 + 
 +Other large language models can be configured on request.
  
 The complete process data is always stored in the Stages database and the Stages search engine indices. It is never sent in its entirety to the Azure AI services. The complete process data is always stored in the Stages database and the Stages search engine indices. It is never sent in its entirety to the Azure AI services.
  
-When used in a Stages Managed Service, every customer is connected to a dedicated private AI service instance. Data is never shared between those instances. Only the part of the process data, which is required to answer a certain chatbot question or generate process content for a specific process content, is sent to Azure AI.+When used in a Stages Managed Service, it is recommended to use your own Azure AI subscription. In this case, you have full control over your data and usage. If you do not have an Azure AI subscription, we can connect your Stages Managed Service instance with on provided by UL Solutions (incurs additional cost). 
 + 
 +The following statements from Microsoft Azure apply for both cases: 
 + 
 +''Your prompts (inputs) and completions (outputs), your embeddings, and your training data:''
  
-Azure AI+  * ''are NOT available to other customers.'' 
 +  * ''are NOT available to OpenAI.'' 
 +  * ''are NOT used to improve OpenAI models.'' 
 +  * ''are NOT used to train, retrain, or improve Azure OpenAI Service foundation models.'' 
 +  * ''are NOT used to improve any Microsoft or 3rd party products or services without your permission or instruction.''
  
 More details about the Microsoft Azure AI services data privacy [[https://learn.microsoft.com/en-us/legal/cognitive-services/openai/data-privacy|can be found here]]. More details about the Microsoft Azure AI services data privacy [[https://learn.microsoft.com/en-us/legal/cognitive-services/openai/data-privacy|can be found here]].