Stages Documentation

You are able to connect Stages with SharePoint Online. A typical URL to SharePoint Online looks like https://companyname.sharepoint.com/

<cms-type name="sharepointonlinegraph">
    <!-- Global Properties -->
    <cms-host ident="sharepoint.online.ident" name="https://example.sharepoint.com" displayName="SharePoint Online Example">
        <!-- Host Properties -->
        <cms-property name="client.id" value="xxxx-xxxx-xxxx-xxxx-xxxx" />
        <cms-property name="client.secret" value="xxxxxx" />
        <cms-property name="tenant.id" value="xxxx-xxxx-xxxx-xxxx-xxxx" />
        <cms-property name="state.attribute.name" value="_Status" />
        <cms-property name="link.content.type.name" value="Link to a Document" />
    </cms-host>
</cms-type>

These configuration properties affect the behavior of one SharePoint Online server.

* Required
Properties marked with * are required for the adapter to work.

# Required but can also be set in web-application
Properties marked with # are required but can also be set in the File Management section in the Stages web-application as well. The value entered in the web-application overrides the one from the config.xml.

Required but with default
Properties marked with are required, but there is a default value. This values can be overridden by configuring it in the config.xml.

client.id *

• Description: The client id of the stages application, which has to be registered at the Microsoft azure portal website.
• Links: Microsoft Azure Portal

client.secret *

• Description: The client secret, which can be generated after registering the stages application at the Microsoft azure portal website.
• Links: Microsoft Azure Portal

tenant.id *

• Description: The tenant id identifies your company when using Microsoft Services. You can get this id at the Microsoft azure portal website.
• Links: Microsoft Azure Portal

loginserver

• Default Value: https://login.microsoftonline.com/
• Description: The URL to the login server used for OAuth2 authentication. Stages appends /oauth2/v2.0/authorize , to authorize the access. For receiving tokens, /oauth2/v2.0/token will be appended to the login server address.
• Links: More about OAuth

scope

• Default Value: offline_access User.Read Sites.ReadWrite.All
• Links: More about Scopes and Permissions

state.attribute.name

• Description: This property specifies a column name, which will be used by stages to store the file status.

document.content.type.name

• Default Value: Document
• Description: Name of the document content type. Sharepoint supports multiple content types but stages only supports the default type for documents.
• Since Stages 7.5.6.2, 7.6.2.4 and 7.7.0.0 it is possible to define multiple content types. Separate them with a #. For example:

<cms-property name="document.content.type.name" value="Document#MyDocument#RuleDocument" />

link.content.type.name

• Default Value: Link to a document
• Description: The second content type which is supported by stages.
• Known Issue: Typo in Default Value. Has to be Link to a Document
• Since Stages 7.5.6.2, 7.6.2.4 and 7.7.0.0 it is possible to define multiple link types. Separate them with a #. For example:

<cms-property name="link.content.type.name" value="Link to a document#My Link to a document#Rule Link to a document" />

use.system.account.for.download

• Default Value: false
• Description: When set to true, files will be downloaded using the system account.

The integration uses Microsoft Graph API. To be able to use the API it is required to register and configure Stages as Azure App.

Every application registered at the Microsoft azure portal can register Redirect URIs in the Authentication section of the applications registration page shown in the picture below.

For the authentication process to work, you have to add the following redirect for Web to the list:

https://<stages-hostname>/stages/app/files/oauth_callback

• Microsoft only accepts https expect for testing scenarios on localhost (then http is valid as well)
• Stages-hostname: Hostname of the server, users can access the Stages application. If Stages does not run on standard https port (443) you have to specify it.

If the link to your Stages looks like this

https://stages.example.com/stages/#/workspace/191/_vv/process/process/_h8ijENV8Enq3iqjRPK3spw

then your redirect URI is

https://stages.example.com/stages/app/files/oauth_callback

In addition to the Redirect URIs, the application needs permissions for file handling in behalf of the user. The permissions are all of the type delegated:

• offline_access (Microsoft Graph, type delegated)
• Sites.ReadWrite.All (Microsoft Graph, type delegated)
• User.Read (Microsoft Graph, type delegated)

In some cases an admin consent is required. This can be done by a Global Administrator, an Application Administrator, or a Cloud Application Administrator. More information in Azure documentation.

The picture below shows, how this should look like:

It is required to generate a client secret for Stages. It's recommended to choose expire never or a long duration. If the secret expires it must be changed in Stages and all users have to re-authenticate.

Access to SharePoint Online projects can be configured in Stages processes via “Management > File Management > Repositories”.

If you go to the document library with your browser you will get a URL like this. We will use it in this example.

https://example.sharepoint.com/sites/steering/Shared Documents/Forms/AllItems.aspx

Name: The name of this SharePoint Online configuration. This name will be used by Stages to refer to this repository configuration (e.g. in repository plan)

Host: This selection field contains an entry for each cms-host section in the Stages configuration file (config.xml). You can select the host for this repository configuration.

Site: Define a site parameter for this repository configuration. The site is the path to the location, where your document libraries are located on the SharePoint server. The site is one piece for the complete connection string to the SharePoint server. > According to the example URL the site-part is sites/steering

This overwrites the path from the URL entered in the configuration file (config.xml).

Example:

• config.xml: <cms-host name="https://example.sharepoint.com/sites/brake" />
• Value in Site: sites/steering
• Resulting URL: https://example.sharepoint.com/sites/steering
• The path from the config.xml gets overwritten by the value from Repository Path.

Document Library: Defines the name of the document library. The document library is one piece for the complete connection string to the SharePoint server. If your document library contains a space it must be replaced by %20 > According to the example URL the Document Library part is Shared%20Documents

Root Folder: Defines a root folder inside the given document library. Every file linked or uploaded to a repository, which defines a root folder in the configuration, will be inside this root folder.

Default Lifecycle Select a lifecycle from the process metamodel as default for files from this repository.

Currently, the graph API only supports checkin/checkout and no Undo-Checkout. So for every lock/unlock a new version of that file is created in sharepoint online.

Creates two versions (one for the creation of a new file/ second for updating the properties)

After setting the state of a Sharepoint Online document, the assignment to the Stages user gets lost. The modifier will be the Sharepoint Online user instead of the Stages user.

The Graph API, wich is used by the SharePoint Online Adapter, does currently not support setting major/minor versions when uploading a file.

If the current user is not authenticated yet and performs an action, the authentication dialog will be opened. After the authentication the user has to performs the action again.

1. Stages application technical limitation: Proxy network won’t work to SharePoint online, it will work to direct internet access
2. We do not support the indirect route via a proxy. The SharePoint Online integration requires direct access to https://login.microsoftonline.com/ and https://graph.microsoft.com

Check the Redirect URI in Azure Portal

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