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72:files [2018/07/17 18:17] – [Work with Files] bkkr | 72:files [2024/02/15 00:00] (current) – external edit 127.0.0.1 | ||
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====== Work with Files ====== | ====== Work with Files ====== | ||
- | Files in Stages can be very useful when working with guidance and work products. When on a work product page, the specific documentation that needs to be completed can be right in the folder with the job. Files in the guidance folder help the user understand the process in a deeper sense. | + | Files in Stages can be very useful when working with guidance and work products. When on a work product page, the specific documentation that needs to be completed can be right in the folder with the job. Files in the guidance folder help the user understand the process in a deeper sense. On the specific work product or guidance page, there is a file section where you can add, download, upload, etc. |
+ | |||
+ | === Add File === | ||
+ | |||
+ | You can add files by either clicking the "Add File" button or by the " | ||
+ | |||
+ | * To **upload new files**, click the blue " | ||
+ | * To **link existing files**, click the blue "Link files" button. From here you can enter a file path. (Might need to talk more about this.) | ||
+ | * To** add a URL**, click the blue "Add URL" button. From here you name the link and insert the URL in the specific box. | ||
=== File Download === | === File Download === | ||
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**Lock** | **Lock** | ||
- | Locking a file makes it not be able to be edited by anybody else. If you lock the file, you are the only user that can unlock it. | + | Locking a file makes it not be able to be edited by anybody else. If you lock the file, you are the only user that can unlock it. Locking a file is useful because it could be possible that when you are working on a file, another person could edit the same file and change it. Locking the file prevents something like this from happening. |
**Unlock** | **Unlock** | ||
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To unlock a file, click the three dots and select " | To unlock a file, click the three dots and select " | ||
- | === Add File === | + | === File Upload |
- | * To **upload | + | There are multiple different ways to upload files to Stages. If you have the file readily available, drag the file and drop it in the dropbox in the file section. You can do this on the main screen or after you click the three dots and click " |
- | | + | |
- | | + | === Set State === |
+ | |||
+ | To set the state of the file, click the three dots beside the file of interest. Click "Set State" | ||
+ | |||
+ | === Version History === | ||
+ | |||
+ | All of the version histories are stored in Stages. | ||
+ | |||
+ | If you wish to restore an older version, download desired version and upload it back into the system. Once uploaded, the system checks in and locks the new version. | ||
+ | |||
+ | === Rename === | ||
+ | |||
+ | To rename a file name, click the three dots to the right of the file. Click " | ||